Sole source memorandum. 406-3(a) specifies the minimum content for the PNM, but, .

Sole source memorandum Sole Source Justification . (a) The contract to be awarded by the agency to the SBA shall be prepared in accordance with agency procedures and in the same detail as would be required in a contract with a business concern. 7007 or 819. Price cannot be used to determine a sole source. 7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819. 5. The requested product This memo is to obtain authorization of a Sole Source Purchase. Consider the only one that will meet the Government's requirement. Please see Sole Source Aquifer Map attached below. 5, including Brand Name Template SSJ No: FY21-0163 Page 1 of 5 Rev: 09/22/2021 SSJ Number: FY21-0163 PR Num Sole Source Justification 1. Workday does not currently prompt the user to provide a sole source justification when a requisition or supplier invoice is over the direct buy limit ($10,000). A sole source is when a single supplier is the only one that is capable of providing goods or services. The purpose of this document is to collect and share best practices applicable to large dollar, sole source acquisitions with Contracting Officers and acquisition teams across the Department of Defense (DoD) workforce. This document is FOUO/CUI only when content is added. References: (1) The C ontracting officers will prepare, review, and obtain approval of prenegotiation memoranda in accordance with the activity’s business clearance procedures. Contracting activity is the Naval Sea Systems Command, Naval Surface sole-source pilot program as it is being developed. , conducting a market survey to determine potential future sources). The justification needed is simply a memorandum in the contract file explaining the rationale for the procurement falling into one of the listed circumstances. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification. 'domestic' and Foreign Military Sales (FMS) sole source contracting efforts. 45j. 7. urchasing·& Contracting-Department ~--· ---·--- SUBJECT: Sole Source Request-Atkins North America, Inc for Construction Support Services of Juan Street Concrete Replacement Project Your Sole Fair and Reasonable Prices for Lot 7 Sole‑Source Initial Spare Parts for the C‑5 Aircraft. : SOLESOURCE MEMORANDUM TO ACQUIRENAG MARINE MILPONS KVN COMPUTER ASSEMBLY (PURCHASE REQUEST 1300782424 1. Identification of the agency and the contra cting activity, and specific identification of the document as a “Limited Source Justification. C6. Subject: Requirements for Proprietary/Sole Source Product Procurement Approval MEMO April 2, 2021 . Therefore, TxDOT requirements on ÐÏ à¡± á> þÿ P R Sole source procurement or procurement by noncompetitive . $ 3. Is the project located in Idaho? Yes: Follow the 2000 Sole Source Aquifer Memorandum of Understanding between HUD/Idaho Division of Community Development/Idaho Housing and Finance Association and EPA. Identification of the agency and the contracting activity, and specific identification of the document as a "Sole Source Justification. Sole provider of items compatible with existing equipment, inventory, systems, programs or services. Identification oftheagencyand thecontractingactivity,and specificidentification of the document as The program runs for a period of nine years. C. Contracting activity is the Naval Sea Systems Command, Naval SOLE SOURCE MEMORANDUM James Nagelvoort, Director, Public Works Department Downs Prior, Principal Contract Specialis~ Sole Source Agreement for San Diego Convention Center, Phase III Expansion Sole Source Number: PW~SS0003 Dept. 101, (including brand name) under this subpart only if the need to do so is justified in writing and approved at the levels specified in source acquisition of the same supplies/services (e. 2019 - Further Clarification for Contract Reporting/Sole Source/Emergencies set-aside or sole source contracts under the Veterans First program. 7007 allows sole source awards to service-disabled Veteran-owned small business concerns. The decision to use a grant or cooperative agreement is made when the principal purpose of the relationship is the transfer of money, Memorandum of Understanding Between The U. None of the above applies (Please attach a detailed explanation and justification for this sole source request. This memo is to obtain authorization of a Sole Source Purchase. This should be a rare occurrence. [Ordering Agency] proposes to set aside a requirement for award This memorandum approves a Class Deviation from the FAR regarding certification of SDVOSB concerns when contemplating a SDVOSB set-aside or sole-source award under the SDVOSB Program (see FAR subpart 19. The recommendation for sole source is based upon an objective Sole-source justification is a rarely employed alternative to the typical procurement sourcing process. A map was created using the Environmental Protection Agency Interactive map maker. L. §2304(c)(4)), referred to as the "International This memorandum represents an agreement between the Regional Offices of the Environmental Protection Agency (EPA) (FHWA) concerning the review of projects for which Federal financial assistance is sought and that may affect a sole source aquifer (SSA) designated under Section 1424(e) of the Safe Drinking Water Act (P. The contracting officer shall use the Standard Form 26 as the award form, except for construction contracts, in which case the Standard Form 1442 shall be used as FAR. English. The Pre-negotiation Plan The pre-negotiation plan is an official document of the contracting officer’s negotiation H. Additional sole source certification guidelines are attached to this PIM to aid in the determination of whether a sole source or sole brand is the proper acquisition method and to provide examples The 2023 Procurement Act replaced the Sole Source method with the Direct Source and Solo Source methods. b. Your agency's report must list: Each contractor's name; • All Sole Source Procurements are exempt from Local Law 1. This class deviation remains in effect until incorporated This document may be of assistance in applying the New Source Review (NSR) air permitting regulations including the Prevention of Significant Deterioration (PSD) requirements. Director. "Justification and Approval" is inadequate. S. PCF Cabinet PANRSA # ESTIMATED AMOUNT (over $2,500 for services and $10,000 for supplies, sole source, each on its own tabs. Background. If your requirement is available from more than one source, it Sole Source Memorandum E6-2 Utility Work Order (Between $10,000 and $50,000) E6-3 Utility Work Order ($10,000 or less) E6-4 Assembly Memorandum (requesting approval to form an LUC) E6-5 Ordinance Creating an LUC E6-6 Locally Funded Utility Agreement and Cost Estimate E6-7 Federally Funded Utility Agreement and Cost Estimate E6-8 . They had received a January 2011 memorandum from Army acquisition executives noting the forthcoming justification requirement and Sole source to CCC ,cost-reimbursement, with estimated value of $500,000. State the reason(s) for recommending single/sole source. No: STOP here. If it is a competitive solicitation for most supplies or services, valued at more than $150k and open for less than 30 days, then the solicitation must elicit at least 2 proposals / quotes. These expiring firms must submit an application for reverification no later than October 24, 2022. Small Business Administration memorandum titled “Impact of Recent Court Decision (Ultima Servs. Campus is requested to provide a sole source justification in the internal comments box or attach a sole source document. Yes: PROCEED to #2 2. 1. " This is a sole source justification. 18 U. NOTE: This is a blank template. proposals is procurement through solicitation of a proposal . LAST UPDATED 5/12/2021 1 . Please submit your F Y 22 report of sole source and emergency purchases via email to OSP. $ 2. Sole Source is also known as: sole source procurement, sole sourcing, sole-sourced contract, direct sourcing, sole supplier, Justification Memo for Sole/Single Source –See Acceptable Justifications List. . February 8, 2013 . seq. (1) Acquisitions conducted under simplified acquisition procedures are exempt from the requirements in part 6. All sole source and sole source brand acquisition documentation shall be maintained in accordance with state record retention requirements. Here are some strategies for negotiating more effectively in sole source scenarios: Find out what motivates the vendor and make it win-win. 1404 apply and— (1) The contracting officer does not have a reasonable expectation that offers would be received from two or more There are no sole source aquifers located in Sacramento County. 3. /FMS Combined Procurements" (Attachment 1) superseded and replaced the memorandum dated June 22 with a similar subject. A sole source must be documented through market analysis and confirmation from the supplier. Fill out your sole source memorandum online with pdfFiller! pdfFiller is an end-to-end solution for managing, creating, and editing documents and Req'd for sole source procurements within the Simplified Acquisition Threshold (SAT) (see FAR 13. ) D Full and Open Competition fZI Small Business Set-Aside Sole Source D Other Number of Offers Within Competitive Range: Proposed Dollar Amount from Each Offeror Within the Competitive Ran/;!e: 1. 106-1(. See item 6. March 28, 2012 . Date _____ To: Shana Yelverton, City Manager . The applicable LOA document must identify the designated source. ” This is a sole source justification. This information is posted pursuant to RCW 39. Sole provider or factory-authorized warranty service. Under Chapter 21G of the Administrative Code, City departments generally must award March 2, 1999 Chief Administrative Office memo, "Sole Source Contracts" February 6, 2008 Board Order 13 March 25, 2014, Board Order 15 January 27, 2015 Board Order 17 August 4, 2015 Board Order 23 April 30, 2019 The purpose of this CPO Memorandum is to provide guidance for agencies when requesting a change order. 507 This memorandum transmits the U. Total: $170,000. 203 and subpart 19. 302-2) X J&A template 9 There are a number of circumstances within which it is recognized that a sole source procurement is necessary and reasonable. MEMORANDUM OSP01-01 TO: All State Procurement Offices FROM: Denise Lea Director of State Purchasing DATE: October 12, 2000 SUBJECT Sole source and proprietary purchases are allowed by the Louisiana Procurement Code (La. English Deutsch Français Español Português Italiano Român Nederlands Latina Dansk Svenska Norsk Magyar Bahasa Indonesia Türkçe Suomi Latvian This process includes completing a Sole/Single Source Justification Form or memo to provide price justification for a sole source procurement. The efficiencies include not having to conduct evaluations of multiple offers and publication requirements. The specified product or service is only available for purchase through a single vendor e. Est. com or 800-341-0450. and Memorandum of Understanding Between the Federal Highway Administration (FHWA) Washington Division, Sole Source Aquifer means an aquifer which is designated as an Sole or Principal Source Aquifer under section 1424(e) of the Safe Drinking Water Act (a) Sole source (including brand name) acquisitions. As you know, San Diego City Charter section 35 mandates advertising for sealed proposals SPD Policy Memo FY13-004: Sole Source and Emergency Procurements Posting - Replaces SPD Policy Memo FY10-008: Sole Source Approval Request Handling 09/16/09 SPD Policy Memo 10. Environmental Protection Agency Region 4 (EPA) and the U. 7008 up to $5,000,000. We determined whether the Air Force Life Cycle Management Center (AFLCMC) purchased sole-source C-5 Reliability Enhancement and Re-Engining Program spare parts from Lockheed Martin Aeronautics Company (LM Aero) at Procedural Changes For Noncompetitive (Sole Source) Peer Reviews . Keywords: information, procurement, memorandum, sole, source, acquisition, guideline, oklahoma Created Date: 11/6/2023 4:05:53 PM 6. Examples of sole source proprietary purchases include a back issue of a magazine available from only the publisher and ----- Memorandum of Understanding Between USDA Rural Development, Mississippi State Office And The Environmental Protection Agency, Region 4, Atlanta, Georgia ATTACHMENTS ATTACHMENT A SOLE SOURCE AQUIFERS IN EPA REGION 4 FLORIDA Biscayne Aquifer and its Streamflow and Recharge Source Zone; South and East Florida. The attached change to the Security Assistance Management Manual (SAMM) revises provisions regarding Foreign Military Sales (FMS) customer requests for other than full and open competition procurement (commonly referred to as "sole source") under the authority of an exception in the Competition in Contracting Act (CICA) (10 U. R. 302-1 and 6. Point of Contact: PIM@omes. See Appendix 6 for the LOA note wording. ) Maintain, in your ERR, a copy of the latest SSA review area map, marked with your project Is the project located in Idaho and does it fit within the Memorandum of Understanding between HUD/Idaho Division of Community Development/Idaho Housing and Recently, the Department of Defense (“DoD”) issued a memorandum to launch a pilot program that will enable certain contractors owned under an employee stock ownership plan (“ESOP”) to receive sole source follow-on awards. The good/service/construction is only available from a SINGLE Source. The DOD touts this early engagement opportunity as a chance "for the public to provide early inputs on The purchaser should be advised of this potential expense when the sole source designation is requested. § 200. 406-3, the C ontracting officer may consolidate the prenegotiation memorandum and price negotiation memorandum (POM/PNM) for competitive or non Buyers often dread sole source situations because they think they don’t have leverage in the negotiation. This class deviation implements section 823 of the National Defense Authorization Act for Fiscal Year 2020 (Pub. • Verify, through the System for Award Management (SAM) OSP 25-02 OSP Hudson Veterans Initiative Coordinators Memorandum OSP 25-01 - FY24 - Sole Source and Emergency Purchases - Annual Report OSP01-01 - Sole Source or Proprietary Justification Form Fiscal Year 2000. 31, 2018, released a memorandum signed by her and Deputy Chief Management Officer John H. Visit us at www. 3. • The Sole Source Memorandum must substantiate why only vendor quote is provided. Do not include provision and clause, unless D&F is approved in accordance with 215. Download version: English Sole-source justification is a rarely employed alternative to the typical procurement sourcing process. Recktenwald, Director of Commerce and Consumer Affairs Department/Division/Agency Pursuant to §103D-306, HRS, and Subchapter 9, Chapter 3-122, HAR, the Department requests sole source approval to purchase the following 3 Descriptionof GAO-13-308R, DOD Sole Source 8(a) Contracts United States Government Accountability Office Washington, DC 20548 . The justification document is a collaborative effort between the requiring activity and the contracting office and must be initiated by the requirements office by filling out the form and submitting it to the Price analysis is not complete until the results are documented in a price negotiation memorandum (PNM). §85. This memorandum announces procedural changes for the pricing, contracting, and acquisition workforce when scheduling noncompetitive (sole source) peer reviews. Sole Source Pricing Best Practices/Lessons Learned . 408(2)(i)(B) Defense Contract Management Agency memorandum, dated April 2, 2013. Department Name: Requestor Name: Budget Purpose #(s): Supplier Name: Dollar Amount: 2. ok. R. Purchase Request (2237) #646-13-4-4622-0081 (a) A contracting officer shall not commence negotiations for a sole source contract, commence negotiations for a contract resulting from an unsolicited proposal, or award any other contract without providing for full and open competition unless the contracting officer- (1) Justifies, if required in 6. The process is also more efficient because the sole source can be made without further justification. 99 . Submitted a sole source because they think it is the fastest/easiest option may backfire because the process could take MUCH longer if it is not a sole source and another supplier protests or It is much preferred to simply write a short SOLE SOURCE MEMORANDUM August 5, 2015 Stacey LoMedico, Assistant Chief Operating Officer Downs Prior, Principal Contract Specialist ~ Sole Source for Geotechnical Engineer of Record Services-Seismic Retrofit and Rehabilitation of the Georgia Street Bridge Sole Source Number: PW-SS0024 Dept. 407-2 Make-or-buy programs. Please attach the official letter from the supplier if "Sole Source" item. Objective. 39:1551 et. A change order is “a change in a contract term, agency may amend the current contract by conducting a sole source or sole economically feasible source procurement. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Sole source cannot be based on price comparisons as it indicates the existence of a competitive marketplace, please reach out to Procurement and they will work with you on issuing a competitive solicitation. Examples of Sole Source transactions are: There Sole Source Justification (SSJ) Template May 8, 2020. 4. negotiation memorandum should not only identify the negotiated results, but also reflect the same level of rigor in the analysis, as the basis for documenting negotiations in the award of a sole source contract. In cases where competition cannot be obtained, purchase requisitions should be accompanied by a Sole A Notice of Intent, along with the Other than Full and Open Competition Memorandum, that includes the Brand Name Only Sole Source and Only Available Source Justification will be posted on the Government Point of Entry (GPE) Fedbizopps, for 3 Contracting Officer’s Determination Memorandum for Sole Source (Including Brand Name) for less than SAT In accordance with FAR 13. Every vendor has underlying motivations for closing a deal. 106-1 (b) (1), delivery date" are unacceptable to support a sole source purchase. All Collections. Justification and Approval for Sole Source (J&A) Limited Source Justification (LSJ) Sample Business Cost Proposal Instructions; Sample Technical Proposal Instructions; Contracting Office (CO) appointment memo to Contracting Officer Representative (COR) Contracting Officer Representative (COR) contract file contents A Memorandum of Negotiation (often referred to simply as “neg memo”) is a comprehensive a solicitation or initiating communications with a potential sole source awardee. This memo details the Sole Source request. This is a living document: new practices will be added In accordance with the Aug. Project Management & Sole Source Pricing Best Practices/Lessons Learned . Evaluation and Decision Process • Prepare market research memo to document findings and include it with the VA Form 2268 submitted for review. 85D) X: "Req'd for actions subject to the DOD Source Selection Guide (OUSD(AT&L) Memorandum "Department of Defense Source Selection Procedures" of 04 Mar 2011)" X: memorandum entitled, "Taxonomy for the Acquisition of Servic~s and Supplies & Equipment" dated August 27, 2012. 6. (d) Solicitation Requirements. This memorandum of understanding (MOU) is intended to memorialize an understanding Sole Source Jurisdiction. Gibson reporting that there had been more than 1,100 bridge actions with obligations exceeding $13. NATO UNCLASSIFIED Acquisition RFS-CO-115699-ACPV@ncia. The Federal Highway Administration (FHWA) revised its guidance on the use of proprietary products and have deferred this approval process to each state agency. 00 Subj: SOLE SOURCE JUSTIFICATION MEMORANDUM TO ACQUIRE DATA ACQUISITION UNIT (PR _____) 1. Sample Sole Source Justifications Each sole source purchase must satisfy the following requirements: a. Dear Educator, This letter serves as notice that the Scripps National Spelling Bee is the sole source for the following products: • 2024 Classroom Competition List • 2024 School Competition List • 2024 School Spelling Bee Study List Sole Source and Price Justification This document provides information about the requirements for competitive bids and the use of the Sole Source Justification form. L. Small Business Innovation Research Program. ” This is a sole source justificat ion. • Sole Source procurements valued above $5,000 are subject to Local Law 34, and therefore vendors with Sole Source contracts do need to include the relevant positions (CEO, CFO, COO, etc. Total: $303,860. This memorandum clarifies that the Director, Defense Pricing/Defense Procurement and Acquisition Policy (DPAP), memorandum dated June 28, 2018, "Negotiations of Sole Source Major Systems for U. Chapter 3. Record your determination I then propose standard elements that must be included in every sole-source justification for a bridge (now Acquisition and Sustainment), on Jan. Write a justification memo with the guidance provided below. The June 28 memorandum If so, is the project located on a sole source aquifer? Review the EPA regional Sole Source Aquifer (SSA) maps to determine whether the project is within the boundaries of a designated SSA. GOODLETT PLACE, ROOM 234 ∙ SAN FRANCISCO, CALIFORNIA 94102-4682 Guidance to Commissions Reviewing Requests to Approve Sole Source Grants . ; $10K or higher transaction total for federal funded accounts, AND an existing If it is sole source, the DoD memorandum would not apply. I am requesting this purchase as a sole source because (check if applies): Vendor is sole provider of licensed or patented goods or services PIM Sole Source Acquisitions Author: OMES Central Purchasing Subject: Information and guidelines for making a sole source acquisition for the State of Oklahoma. 116-92). 406-3(a) specifies the minimum content for the PNM, but, A major sole-source acquisition will typically require Choose your preferred method and eSign your sole source memorandum in minutes. SOLE SOURCE MEMORANDUM January 20, 2016 James Nagelvoort, Director, Public Works Department Downs Prior, Principal Contract Specialist@ Sole Source for Completing Environmental Review & Permitting, and Providing Technical Support for the Mission Bay Maintenance Dredging Project Sole Source Number: PWwSS0035 Dept. gov. DOD Guidance Incorporated Several of OMB’s Suggested Practices. Page 24. BOs should review the transaction documentation prior to certifying the managing account. Environmental Protection Agency Region 4 and The U. The Memorandum states that award is pursuant to E. Provide any pertinent facts to support your decision (unique qualifications or other rationale for Sole Source Review Checklist Tool to assess the merits of a sole source approval request ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ An award recipient must initiate a Sole Source Approval Grant Award Modification (GAM) in the Department of Justice (DOJ) Justice Grants Systems (JustGrants), to request approval to enter into a noncompetitive contractual relationship with SOLE SOURCE JUSTIFICATION FORM For Internal Use Only . SOLE SOURCE: If only one source can provide the supply or service, a memorandum of sole source justification must be written and signed by the Agency Approval Officer. 93-523). Here are details on when and how to document this exception. Effective October 1, 2024, PCF is instituting a mailbox dedicated to "Sole Source Justification" or "Sole Source Justification and Approval" is proper, because that is what it is if you are soliciting and negotiating with only once source and that is how such acquisitions are referred to in FAR 13. Workday does not currently prompt the user to provide a sole source justification when a requisition or supplier invoice is over the direct buy MEMORANDUM Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE FLAT PANEL DISPLAY MONITORS FROM MILCOTS SAFER WORLD GROUP (Purchase Request 1300807594) 1. FAR 15. The SBA has the right to appeal the contracting officer's decision not to make a service-disabled veteran-owned small business sole source award. From: Subject: Sole Source Purchase Letter for . Securities and Exchange Commission OIG's final report detailing the results on our audit of the Commission's use of justifications and approvals in sole-source contracting. OSP00-06 - Change to Brand Name Microcomputer & Peripheral Contracts Sole provider of a licensed or patented good or service. • Source Selection Procedures memorandum • Sole Source Streamlining Toolbox • Best Practices/Lessons Learned for Competitive Acquisitions • Best Practices/Lessons Learned for Sole Source Pricing. F. A map was created to see if there were any sole source aquifers in the area of the project site on 10/2/2019. LOA Note for Other than Full and Open Competition. Possible justifications for a sole source purchase include: The requested product is an integral repair part or accessory compatible with existing equipment. Agency and Contracting Activity. Statements such as "only know source" or "only source which can meet the required delivery date" are unacceptable to support a sole source purchase. Administrative delay or lack of adequate advanced planning resulting in urgency does not justify a sole or single source purchase. OSP00-06 - Change to Brand Name Microcomputer & Peripheral Contracts OSP00-05 - FY00 Requisition Deadlines / FY01 Requisitions & Orders OSP00-04 - Catalog Contracts This memorandum transmits the U. Be specific and This Office of SecDef/Acquisition & Sustainment/Defense Procurement & Acquisition Policy (DPAP) Memo of June 28, 2018 provides guidance to the DoD acquisition workforce on U. Incumbency does not justify a sole or single source purchase. Nature and/or description of the action being approved. 12 Glossary of Source Selection Terms 11 2. Method Used to Determine that Only One Source Exists (MUST include evidence) If any of the above fields are missing information, the sole source may be rejected. GUIDANCE FOR WRITING SOLE SOURCE JUSTIFICATIONS Identify the criteria fitting the product or service you are about to requisition. Sole Source Justification (SSJ) Simplified Procedures for Certain Commercial items for procurements exceeding the Simplified Acquisition Threshold (SAT) pursuant to FAR Subpart 13. 2024 Sole Source Memorandum June 5, 2023 . But that doesn’t have to be the case. Total: $45,000 Vendor: CB Utban Development Expimtion Date: December 31, 2015 Recommendation: Approve Sole . This is a Sole Source justification. Sole Source in Workday. For questions, contact Purchasing However, the GAO sustained a protest challenging a sole source procurement for tarps by the GSA where the agency cited the Javits-Wagner-O’Day (JWOD) Act (41 U. What is “sole source” procurement? Procurement by noncompetitive proposals, referred to as sole source procurement, is procurement through solicitation of a proposal from only one source. If your agency has any emergency or sole source procurements not included in the attached spreadsheet, you must report those to the email address below. The Honorable Carl Levin . Statutory and Rule Reference: 1. There are two reasons for requesting a sole source: streamflow source areas? (Note: There are currently no sole source aquifers in Alaska. A contracting officer may award contracts to SDVOSB concerns on a sole source basis provided: This is a part of the DoD Sole Source Streamlining Toolbox and can be found inside the AFMC IG 5315-4 document. Does your region have a memorandum of understanding (MOU) or other working agreement with EPA for HUD projects impacting a sole source aquifer? A sole source justification is appropriate if only one supplier can provide a needed product or service. 00 Vendor: Ninyo & Moore Inc. Defining Sole-Source Justification. Applicants seeking reverification and whose business ownership and control have not materially changed since their last verification may qualify for a simplified reverification. mil. 14). Table of contents. Please attach the justification memorandum from Department Head for the Sole Source / Waiver of Competition. For requests $20,000. Reports@la. 99, contact Purchasing for additional information . Contracting activity is the Naval Sea Systems Command, Naval Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE DOPPLER VELOCITY LOG DEVELOPMENTS AND UPGRADES FROM TELEDYNE RD INSTRUMENTS (PR 1300774809) 1. Coordination with Contracting Offices. Sole/Single Source Memo . The University is required to publicly bid any In 2023, the Navajo Nation Council comprehensively amended the Procurement Act,1 which included removing the Sole Source procurement method, one often used by the divisions, departments, offices, and programs of the Navajo NOTE: Sole Source Justification form must be submitted to the Purchasing Department for review and final approval. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification. $ CHs must upload documentation throughout the billing cycle to assist BOs, A/OPCs, and auditors in completing transaction reviews per DoD SmartPay® 3 Transition Memorandum #6. 85D) X Sole Source Justification 8 Justification and Approval (J&A)1 Req'd for sole source and urgent actions above the SAT (see FAR, DFARS, and NMCARS 6. ) in their PASSPort Vendor Profile, and fill out the LL34 tab in PASSPort within the Contract Memorandum of Understanding Between The U. This audit was conducted as part of our continuous effort to assess management of the Commission's programs and operations and as a part of our annual audit Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE HASS CINC MACHINE REPAIRS FROM PHILLIPS CORPORATION (ERP# 1300719434) 1. Identification of the agency and the contracting activity, and specific identification This is a sole source justification. lists the acceptable circumstances. CHs will attach documents for each billing cycle before approving their statement. 7 Sole Source Memo . 74 O. Department of Housing and Urban Development Region 4 Regarding the EPA Review of HUD Financial-Assisted Projects Within Sole Source Aquifers . ,P. INTRODUCTION The purpose of this memorandum is to develop and document an understanding among the U. Page 25. Environmental Protection Agency (EPA) Region 5, the Federal Highway Administration (FHWA), and the Indiana Department of Transportation (INDOT), collectively referred to as the "PARTIES" and Sole Source Justification Questionnaire; The following is a guide to submitting Sole Source justifications. 5 million for services. If your requirement is available from more than one source, it Single Source Justification (Simplified Acquisition) Template NOTE: This is a blank template. Common Sole Source Justifications: – The requirement is exclusively available from one vendor. the non-competitive (sole source) procedures authorized in VAAR 819. ) when certain conditions exist. If so, do you have a memorandum of understanding (MOU) or working agreement with the EPA that excludes your project from further review? sole source sample letter - McAllen Independent School District. 320(c) in the Uniform Sole Source in Workday. To: From: Subject: SEC's Use of Justifications and Approvals in Sole-Source Contracting, Report No. from only one source. dfars@mail. On April 8, the DOD announced that companies can submit early feedback on the implementation of this — and other fiscal year 2022 NDAA provisions — by sending comments via email to osd. MEMORANDUM . This memorandum of understanding (MOU) is intended to memorialize an understanding A sole source aquifer is defined as an aquifer that supplies at least 50 percent of the drinking water consumed in the area overlying the aquifer. (See Guide to Submitting Sole Source Justification for details on process and timeline). FAC Number: 2025-02 Effective Date: 01/03/2025 Listed below are any “Sole Source” contracts that the Department proposes to enter into. VAAR 819. If request is above $99,999. Participants can receive sole source contracts, up to a ceiling of $4. However, contracting officers must- (i) Conduct sole source acquisitions, as defined in 2. ) 5. EN. FROM: Dem1is Gakunga;. “Sole Source” means a contractor providing goods or services of such a unique nature or sole availability at the location required that the contractor is clearly If a sole source is requested, a justification and approval (J&A) document is required. STATE PROCUREMENT OFFICE NOTICE & REQUEST FOR SOLE SOURCE 1. This is a living document: new practices will be added This memorandum of understanding (“MOU”) is intendedto memorialize an understanding between the Environmental Protection Agency(“EPA”) Region 5 and the Departmentof Housing and Urban Development (“HUD”) Region 5 concerning the review of proposed Federal financially assisted projects located in whole or in part in project review areas of designated sole source MEMORANDUM From: Rose Larry, NSWCPCDCodeE31 To: Luis Gely, NSWCPCDCode024 Subj. 5) provided none of the exclusions of 19. If your agency has nothing to report, please respond MEMORANDUM Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE SYNCHRO MODULES AND SYNCHRO CONNECTORS FROM NOR1HATLANTIC INDUSTRIES (Purchase Request 1300819278) 1. ESOP-owned defense contractors should review DoD’s memorandum and move quickly to determine how this unique pilot program may PROCUREMENT INFORMATION MEMORANDUM Subject: Sole Source and Sole Brand Acquisitions Affected Entities/Personnel: State agencies procurement staff Effective Date of PIM: 09/01/2018 . While this memorandum provides guidance for using the Direct and Solo Source methods, should the Procuring Party have questions or 7 Sole Source Justification Req'd for sole source procurements within the Simplified Acquisition Threshold (SAT) (see FAR 13. requirements at FAR 6. If price or cost of the order is considered as a factor for a sole source, it will be rejected. 320(f) in the SOLE SOURCE Sole source is a non-competitive purchase or procurement process accomplished after soliciting and negotiating with only one source, so-called sole source, thus limiting Full and Open Competition (FOC). Introduction . (Market research is any effort undertaken to determine if sources capable of satisfying the agency’s requirements exist and to determine if commercial items or non-developmental items are either The scheduled downtime is complete and all applications are available. If you have any questions, please contact Customer Support at CSCsupport@wolterskluwer. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001 (Contracts Department Code 02). Sole source procurements must adhere to the standards set forth in 2 C. Justification and approval for what? 2. Managed by the Price, Cost and Finance (PCF) directorate within Defense Pricing, Contracting, and SOLE SOURCE AQUIFERS IN THE STATE OF INDIANA I. 26. This action will award a sole source, firm fixed price MEMORANDUM OSP 20-01 TO: FROM: DATE: FY 19 - Sole Source and Emergency Purchases - Annual Report In accordance with Louisiana Procurement Rules, Chapters 9 and 1 1, a record of sole source and emergency procurements for each fiscal year must be submitted to the Office of State Procurement FY21 - Sole Source and Emergency Purchases - Annual Repofl In accordance with Louisiana Procurement Rules, Chapters 9 and I l, a record of sole source and emergency procurements for each fiscal year must be submitted to the Office of State Procurement for preparation of the statewide report. CARLTON B. Check the specific VAAR clause used below: (X ) 819. Contracting Sign into SoleSource applications: Simplifi 797, Sentri7, POC Advisor, and others to access evidence-based and best practice guidance MEMORANDUM FOR HEADS OF CONTRACTING ACTIVITIES Subj: DETERMINATIONS FOR AWARD OF TASK OR DELIVERY ORDER CONTRACTS TO A SINGLE SOURCE Ref: (a) DASN(A&LM) memorandum of June 27,2008 Reviews by the Government Accountability Office found that a significant number of task and delivery orders contracts are awarded to a single OSP01-03 - FY00 Sole Source and Emergency Purchases - Annual Report OSP01-02 - Use of In-Store Charge Accounts OSP01-01 - Sole Source or Proprietary Justification Form Fiscal Year 2000. PCF Cabinet PANRSA # ESTIMATED AMOUNT (over $2,500 for services and $10,000 for supplies, not to exceed SAT) This memorandum of understanding (MOU) is intended to memorialize an understanding between the U. 302, the use of such actions in writing; (2) Certifies the accuracy and Sole Source Justification Questionnaire; The following is a guide to submitting Sole Source justifications. int Page 1 of 3 NATO UNCLASSIFIED NCIA/ACQ/2022/06889 13 June 2022 To : Distribution List 2-22-24 ~ Emergency Succession Plans 2024 (memo and attachments below) 2024 Emergency Succession Plan Memo; 2024 Succession of Office Designees Confirmation of No Changes; 12-12-18 ~ Mandatory Language for Sole Source Contracts and Amendments to Sole Source Contracts; 10-29-18 ~ State-Owned Vehicles (a) A contracting officer shall consider a contract award to a SDVOSB concern on a sole source basis (see 6. dodig. Reason for Requesting Sole Source I. This is a sole source because: (Check all that apply) ____ One-of-a-kind – there is no competitive alternative on the MEMORANDUM OF LAW DATE: July 14, 1989 TO: Ralph Shackelford, Purchasing Agent FROM: City Attorney SUBJECT: Sole Source Procedure This is in regards to your memo requesting legal guidelines in the area of sole source procurement. 7008 Sole source awards to a verified veteran-owned small business 5. The authority to be cited is the authority for sole source THE CITY OF SAN DIEGO MEMORANDUM DATE: June 18,2014 TO: James Nagelvoort, Director of Public Works . It is for actions valued below $5M, the Streamlined PNM Format or any other format which adequately addresses the basis of the Sole Source . This document is part of the NSR Policy and Guidance Database. However, justifications for sole source procurement are subject to review and must receive approval from the organization’s procurement services prior to placing an order. When is it Required? Sole source justification documentation and approvals are required when: Only One Supplier can fulfill the request. 302-5(b)(6)), before considering small business set-asides (see 19. This document is FOUO/CUI only when When there are no reasonable opportunities to compete a particular effort, a request to single source should focus on scientific merit and technical capabilities of the vendor that Sole Source – as defined by South Carolina law, a Sole Source purchase is one where there is only one source (one supplier) that could possibly supply the required product or service. The SBA has signed Memorandums of Understanding (MOUs) with Federal Agencies allowing them to contract directly with certified 8(a) firms. nato. 106-1(b) and NAVSUPINST 4200. The Small Business Administration (SBA) published final rules on November 29, 2022, and July 3, 2023 1 MEMORANDUM CITY HALL ∙ 1 DR. What Constitutes a Valid Sole Source Justification? The simple answer is: It must contain the facts that show there is only one source of supply for your purchase requirement. PGI 215. Contracting activity is Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE POWER DISTRIBUTION CONSOLES FROM GMS CORPORATION 1. 304(a), the approval authority for justifications of 8(a) sole source awards exceeding $100 million is the head of the procuring activity. For further information regarding implementation of this guidance, consult the OSD/A&S/DPAP website and/or your Attachment B: Request for Sole Source Memo Format DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition Contracting Activity: Department of Veterans Affairs, VISN 04, VA Pittsburgh Hea1thcare System, 1010 Delafield Road, Pittsburgh, PA 15215. Skip to main content. Rationale that the recommended source is the most highly qualified to perform but does not establish why other sources cannot perform is not acceptable. 140 and associated policies published by the Department of Enterprise Services. , manufacturer, publisher, service provider. What is “sole source” procurement? Procurement by noncompetitive proposals, referred to as sole source procurement, is procurement through solicitation of a Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items Template. In accordance with AFARS 5115. 00 - $99,999. 2. §§ 8502(a) and 8503(a)) in A Phase III sole source award is more practicable than conducting a competition for a product or research that already exists. Department of Housing and Urban Development Region 4 (HUD) concerning the review of proposed Federal financially-assisted projects located in whole or in part in the designated Hassle-free sole source acquisitions of products, services, production, and research. and U. The Sole Source Aquifer authority does not apply. This is a Brand Name Purchase Sole Source Purchase SIGNATUREAND TITLE OFCUSTOMER DIRECTORATE SIGNATURE OF CONTRACTING OFFICER DIRECTORATE '2& Statement of Work/Memorandum of Agreement between Lower Tier Project Office (LTPO) and Letterkenny Army Depot, dated 18 Jul 18. Supersedes PIM: Sole Source and Sole Brand Acquisitions dated 07/01/2015. g. The determination is relatively simple: a demonstrable need which can be satisfied by only one vendor United States Environmental Protection ^1 M »Agency This document contains data extracted from the EPA "Sole Source Aquifer Memorandum of Understanding Between EPA Region 4, the Federal Highway Administration's Florida Division (FHWA), and the Florida Department of Transportation (FDOT)," published in January 1999. 13 Source Selection Team Roles and Responsibilities 13 . For use with all funding sources – State, Local,Grant, or Foundation . Part 2: Summary of Quote Attached Return completed form and digitally signed copy with attachments via purchasinginbox@uncsa. Record your determination. – If utilizing GSA/CHESS, only one This memorandum announces procedural changes for the pricing, contracting, and acquisition workforce when scheduling noncompetitive (sole source) peer reviews. edu. NOTE2: To use this document, first download it and then click "Enable All Features" upon opening to be able to view/use its contents. Click here. TO: Chief Procurement Officer 2 FROM: Mark E. aibytqim sfzzhx mdwjd jbzg ubju pddi hpvfxx qnsni vlht mpwfw